Privacy notice for visual user generated content
In a hurry? Then in short this is what you need to know
IKEA Retail Services AB will store your social media username (“handle”) together with the photo that you license to us, to document that you are the owner of the photo. We never publish the text that you have posted together with the photo, but we keep it in order to understand the context in which the photo was published. We want to recognize you as the copyright holder, which means that we will always display your username together with the photo whenever we publish it on our websites, social media or other digital communication or sales channels. If you no longer want to us to process your personal data (i.e. the username or the Instagram post), please contact IKEA Customer Support and they will help you out.
We know how important it is for you to understand how we use your data. This Privacy Notice sets out how and why we collect, use, store and share your personal data when you enter into a license agreement with us to use your social media content featuring IKEA furniture or products (the “Photo”).
We encourage you to read this Privacy Notice carefully and if you have any questions or concerns about how we use your personal data, please contact our Customer Support Centre and we will try to address your concerns. Our Customer Support Centre can also put you in contact with our Data privacy team if you have more specific questions or concerns.
We are IKEA Retail Services AB (“IKEA Retail” or “we”, “us”), and our registered address is HUS A PL3 COPY 1, 205 28 Malmö, Sweden. We are part of Ingka Group, which means we are ultimately owned by Ingka Holding B.V. IKEA Retail is the data controller of any personal data it collects, processes and holds about you in relation to your photo.
What personal data is collected and why?
Granting IKEA Retail a license to the Photo is completely voluntary. However, if you do enter into the license agreement, we need to know who you are so that we can connect the Photo to you and document our right to use it. This means that we will collect your social media username (“handle”) and store it together with the Photo. We also collect the text that you have posted together with the Photo to understand the context in which the Photo has been published and to assess whether it is appropriate to use by Ingka Group. We always want to recognize you as the copyright holder of the Photo, which means that your social media username will be displayed together with the Photo when published on the IKEA retail websites, social media platforms and other digital communication or sales channels.
Legal ground for processing
The legal ground for the processing of your personal data is the license agreement between you and us regarding our use of the Photo. When the Photo is sublicensed to other Ingka Group companies, they will process the personal data based on their legitimate interest to honour the sublicense agreement with IKEA Retail and to identify you as the copyright holder of the Photo.
Read more about license terms>
Who has access to your data?
Whenever IKEA Retail sublicenses your Photo to another company in Ingka Group, your social media username will be transferred together with the Photo and the connected text to that Ingka Company. The receiving Ingka Company will only use your personal data in the way described above.
The Photos are stored in a database that is operated by IKEA IT AB (which is another company in Ingka Group) and its trusted internal as well as third party service providers. Such service providers may be located outside of the European Union, in which case the transfer of your personal data is secured by additional safeguards, such as e.g. an agreement incorporating standard data protection clauses adopted by the European Commission.
Data access, correction or removal
If you would like to obtain a copy of your personal data, or if you would like to ask us to correct or delete your personal data, you can contact IKEA Customer Support in your country and they will help you out.
How long will we keep your data?
We will keep your social media username and the text that you have posted with the Photo as long as we keep the Photo. The database with customer photos is continuously reviewed to make sure that we don’t store photos (and related personal data) longer than necessary.
Complaints
If you are unhappy with the way we process your personal data please let us know and we will do our best to address your concern. In addition, you can raise a complaint with your local data protection authority.
Version 1, date of publishing 19-08-2021