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How to decorate a meeting room set up for success (and maybe ending early)

Once a day, a week, a month, a quarter – some meetings just can’t be replaced by emails. When deciding how to decorate a meeting room, the key is to focus on creating a smooth, efficient and motivating environment. After all, if people have to be there, a meeting room should help keep things productive and effective.

A modern meeting room has two birch veneer/white MITTZON conference tables and beige conference chairs by a large TV screen.
A modern meeting room has two birch veneer/white MITTZON conference tables and beige conference chairs by a large TV screen.

Focus on the first impression

A meeting’s mood takes shape before the agenda slide is shown. Make the room an appealing place to be with inviting chairs and tables.

Chairs that suggest care, comfort and support
Curvy chairs tend to give softer, naturally welcoming vibes. Matching chairs send signals of unity and equality.

Generously sized, stylish tables
For a modern, airy look, go for a sturdy table with straight lines, minimal detailing and tapered or angled legs. Wood adds lightness and warmth.

Thoughtful preparations
Provide place settings with paper, a pen and a coffee mug. A height-adjustable, foldable laptop table on castors puts presenters at ease.

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Beige/white LÅNGFJÄLL conference chairs are pushed under the long sides of two conference tables in a modern meeting room.
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More comfy chairs for all kinds of meeting room set-up styles

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Use walls wisely and selectively

To enhance the calm, collected feel, limit what’s on the walls but think big and practical.

 

  • Dominant colours set the tone of the room, like cool tranquility from light turquoise, grey, white and wood.
  • One large artwork and one TV monitor/projector screen creates clear focal points and reduces visual clutter.
  • Whiteboards and noticeboards are meeting room musts. They help keep the clutter of brainstorms and sticky notes contained. Plus, they can be rolled aside easily.

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By a meeting room table is a whiteboard on a MITTZON frame with castors and acoustic screen that has sticky notes on it.
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Offer subtle, seamless tech

Technical difficulties are inevitable, but a meeting room can help make such moments less likely and less stressful.

 

  • Set up smart lighting so attendees can easily dim or turn on/off lighting via remote control without leaving their seats. Smart blinds could be useful, too.
  • Reduce clutter from cords and cables with conference tables that have plug-in modules for convenient charging.
  • Be sure wifi details and IT contact info are readily available and on display. Label relevant cords and provide basic instructions for any fixed, in-room tech. 

A meeting room has a birch veneer/white MITTZON conference table, with a laptop and a phone using the table’s plug-in module.

Fill the (lockable) supply cabinet

Provide easy access to a wealth of supplies so that ideas aren’t limited. Keep containers of markers, pens, pencils, tape, scissors, different-sized paper and the like in storage units or cabinets. Closed storage maintains the meeting room’s tidy, organised feel while creating a logical home for essentials and extra cables. With a lockable cabinet, those expensive pens are less likely to go on adventures.

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Two white TROTTEN cabinets with sliding doors are on a wall under a big TV screen. An open door shows office supplies inside.
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Set clear boundaries

Follow the lead of a good agenda: include defined breaks while keeping the flow mixed and motivating. Although a meeting room should reflect its surroundings, a visual division encourages different behaviours.

A meeting room
This room should contribute to focus, respect and communication. That’s why soothing colours, natural materials and comforting forms matter.

A break room
Separate, but nearby, this room should refill energy levels with refreshments and socialising. That’s why there’s a greater sense of motion – tall furniture, lively greenery and glossy tiles.

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An interior door opens onto a sun-filled, cafe-looking area with modern, white JANINGE bar stools and black bar tables.
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Before you buy

These solutions contain a mix of articles developed for domestic and non-domestic use. Please verify that your purchases are compliant and suitable for the intended use in your area. Contact IKEA for Business for more information about range.

Looking for more tips for your business?

Refreshments served in a meeting space with TROTTEN tables and a NISSAFORS trolley, framed by a plant wall and EILIF screens.
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