5 ideas to maximise your meeting spaces

A good meeting is great for business. Here are our best ideas to make them happen more often, and eliminate the less productive ones.

Refreshments served in a meeting space with TROTTEN tables and a NISSAFORS trolley, framed by a plant wall and EILIF screens.

Create a clear pathway into the meeting

You want participants to quickly get and agree on a given context. Make it easy to understand where to go and what to do. Why not with a welcome sign on a noticeboard – that allows you to proceed with meeting notes on its whiteboard reverse?

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A bright, spacious office with a meeting space fronted by a welcome sign on an ELLOVEN combined whiteboard and noticeboard.

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Shape the meeting to suit your purposes

Whenever you can, make meetings active. Animate participants, divide them into groups, change the room set-up over time. Furniture and room dividers that are easy to move make for a more fluid, customisable space. Do workshops. Gather standing up, just for a change or to think on your feet.

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TROTTEN tables and LIDKULLEN active sit-stand supports placed next to a room divider formed by EILIF free-standing screens.

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Serve refreshments – and time to enjoy them

Take breaks. Serving snacks and drink in a separate space can be a good idea. It gives people time to move around, exchange fresh thoughts with each other, and return to the meeting energised.

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A sideboard with carafes with drink, treats served in IKEA 365+ glasses with DRAGON spoons, and stacks of IKEA 365+ plates.

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Set up a speaker’s corner for all occasions

Whether everyone’s at a single table or spread out, a conference room benefits from having a natural focal point. A BEKANT storage unit on castors is an ideal presenter’s pulpit. Besides being mobile and flexible, it has room for additional props, accessories and electronics. A meeting toolbox, if you will.

A conference room with one wall covered in artificial plants, and a white-mesh BEKANT storage unit on castors in one corner.

Plan the seating to suit the meeting

Where are you gathering? Is the room used for other purposes? When space-efficiency is key – make sure to have slimline, stackable chairs with proper seating comfort. If they happen to have washable covers and a clever back pocket perfect for personalised meeting kits, all the better.

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