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Additional Disclosures for Employment Applicants

This section of the Privacy Policy explains what personal information we collect, use, disclose, and otherwise processes about you as an applicant or potential job candidate (“Candidate Information”). This section does not apply to you as a current or former IKEA co-worker. This section provides additional information for employment applicants only. Other sections of this Privacy Policy may also apply. In addition to the personal information discussed above in the “What personal information do we collect?” section, we also collect Candidate Information you provide directly to us, information that we obtain from third parties including references, and information about you that we develop during our interaction with you such as through background check providers, recruitment consultants or professional recruitment agencies. We may also derive Candidate Information by creating a profile reflecting your employment preferences, characteristics, behavior, intelligence, abilities, aptitudes, such as through notes taken as part of the interview process. Some of this information is collected automatically, and other information you may choose to provide to us. The types of personal information we may collect or develop include:

  • Identifiers, such as your name, mailing address, email address, phone number, driver’s license or passport number, social security number, visas, and work authorizations.
  • Demographic information, when required by law or to support our diverse workplace initiatives, such as your gender, racial or ethnic origin, veteran status, and disability status if you voluntarily submit such information as part of your application.
  • Audio, visual or similar information, such as cameras and CCTV we install in our premises for security or safety and audio recordings we make of customer service calls.
  • Professional or employment-related information, such as your resume or CV, cover letter, work history, educational information, professional licenses, and other experience, as well as contact information for both references and your current employer, employment application, information provided by references, background checks, our assessment of recruitment information.
  • Social Networking and Similar Information, to the extent permitted by law, such as social media and public profile information, including URLs related to your LinkedIn, Twitter, and your personal website.
  • Other information that you submit, including additional information provided in an application form, cover letter, or other work product.
  • If and to the extent relevant for a specific role, information necessary to run a background check, such as information obtained either from you or through reference and background checks, subject to any further permissions or notifications required and/or permitted by applicable law.

Sensitive Personal Information: In some cases, we may collect sensitive personal information about you, which requires a higher level of protection. Please note that, where permitted by law, we may collect, store, and use sensitive personal information about you, including race, ethnicity, veteran status, disability status, gender, age, marital status, and health and medical conditions. We collect this information for specific purposes, such as to accommodate a disability or illness, provide benefits, comply with legal obligations, protect the health and safety of our employees, and facilitate internal programs relating to diversity, inclusion, and anti-discrimination. Please be assured that we will only use such sensitive information to process your application and evaluate your candidacy as reasonably expected by an average person -- and in accordance with applicable law.

In addition to the uses of personal information discussed above in the “How do we use your personal information?” section, we use personal information to comply with statutory obligations we have in relation to your application, including confirming your eligibility to work in a given location. These purposes include:

  • Administering and processing your application, including verifying your identification, experience, and other information you submit and, if your application progresses, any interview information and background check information.
  • Communicating with you about your application.
  • Assessing and evaluating your suitability for the role for which you have applied or for other vacancies.
  • Conducting reference and background checks, including criminal records checks.
  • Complying with applicable laws and employment-related requirements, including verifying identification information and information required to initiate employment, for purposes such as confirming ability to legally work in a specific location, setting up payroll, withholdings and benefits, and complying with statutory reporting requirements.
  • For other notified purposes with your consent.

If you accept employment with IKEA, your Candidate Information will become part of your employment record and will be used for employment purposes in accordance with applicable law and any applicable Co-worker Privacy Notice and Notice at Collection. If you are not accepted for a role, however, we may still keep your application, including relevant Candidate Information, to allow us to consider you for other career opportunities and provided that, if required by applicable laws, we obtained your prior consent for such longer retention of your personal data.